Ms Word Shortcut Keys Change or resize the font Press To CTRL+SHIFT+F Change the font CTRL+SHIFT+P Change the font size CTRL+SHIFT+> Increase the font size CTRL+SHIFT+< Decrease the font size CTRL+] Increase the font size by 1 point CTRL+[ Decrease the font size by 1 point Apply character formats Press To CTRL+D Change the formatting of Characters (Font command, Format menu) SHIFT+F3 Change the case of letters CTRL+SHIFT+A Format Letters as all capitals CTRL+B Apply bold formatting CTRL+U Apply an underline CTRL+SHIFT+W Underline words but not spaces CTRL+SHIFT+D Double-underline text CTRL+I Apply italic formatting CTRL+SHIFT+K Format letters as small capitals CTRL+EQUAL SIGN Apply subscript formatting (automatic spacing) CTRL+SHIFT+PLUS SIGN Apply superscript formatting (automatic spacing)

View and copy text formats Press To SHIFT+F1 (then click the text whose formatting you want to review) Review text formatting CTRL+SHIFT+C Copy formats CTRL+SHIFT+V Paste formats Set line spacing Press To set line spacing to CTRL+1 Single-space lines CTRL+2 Double-space lines CTRL+5 Set 1.5-line spacing CTRL+0 (zero) Add or remove one line space preceding a paragraph Align paragraphs Press To CTRL+E Center a paragraph CTRL+J Justify a paragraph CTRL+L Left align a paragraph CTRL+R Right align a paragraph CTRL+M Indent a paragraph from the left CTRL+SHIFT+M Remove a paragraph indent from the left CTRL+Q Remove paragraph formatting

Delete text and graphics Press To BACKSPACE Delete one character to the left CTRL+ BACKSPACE Delete one word to the left DELETE Delete one character to the right CTRL+DELETE Delete one word to the right CTRL+X Cut selected text to the Clipboard CTRL+Z Undo the last action CTRL+F3 Cut to the Spike

Copy and move text and graphics Press To CTRL+C Copy text or graphics CTRL+C Display the Clipboard ALT+F3 Create AutoText

CTRL+V Paste the Clipboard contents ALT+SHIFT+R Copy the header or footer used in the previous section of the document Insert special characters Press To insert ENTER (after typing the first few characters of the AutoText entry name and when the ScreenTip appears) An AutoText entry SHIFT+ENTER A line break CTRL+ENTER A page break CTRL+SHIFT+ENTER A column break Select text and graphics Select text by holding down SHIFT and pressing the key that moves the insertion point. Press To extend a selection SHIFT+RIGHT ARROW One character to the right SHIFT+LEFT ARROW One character to the left CTRL+SHIFT+RIGHT ARROW To the end of a word CTRL+SHIFT+LEFT ARROW To the beginning of a word SHIFT+END To the end of a line SHIFT+HOME To the beginning of a line SHIFT+DOWN ARROW One line down SHIFT+UP ARROW One line up CTRL+SHIFT+DOWN ARROW To the end of a paragraph CTRL+SHIFT+UP ARROW To the beginning of a paragraph SHIFT+PAGE DOWN One screen down SHIFT+PAGE UP One screen up CTRL+SHIFT+HOME To the beginning of a document CTRL+SHIFT+END To the end of a document ALT+CTRL+SHIFT+PAGE DOWN To the end of a window CTRL+A To include the entire document CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode To a vertical block of text F8+arrow keys; press ESC to cancel selection mode To a specific location in a document

Tip If you know the key combination to move the insertion point, you can generally select the text by using the same key combination while holding down SHIFT. For example, CTRL+RIGHT ARROW moves the insertion point to the next word, and CTRL+SHIFT+RIGHT ARROW selects Select text and graphics in a table Press To TAB Select the next cell’s contents SHIFT+TAB Select the preceding cell’s contents Hold down SHIFT and press an arrow key repeatedly Extend a selection to adjacent cells Click in the column’s top or bottom cell. Hold down SHIFT and press the UP ARROW or DOWN ARROW key repeatedly Select a column CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode Extend a selection (or block) SHIFT+F8 Reduce the selection size ALT+5 on the numeric keypad (with NUM LOCK off) Select an entire table Extend a selection Press To F8 Turn extend mode on F8, and then press LEFT ARROW or RIGHT ARROW Select the nearest character F8 (press once to select a word, twice to select a sentence, and so forth) Increase the size of a selection SHIFT+F8 Reduce the size of a selection ESC Turn extend mode off Move the insertion point Press To move LEFT ARROW One character to the left RIGHT ARROW One character to the right CTRL+LEFT ARROW One word to the left CTRL+RIGHT ARROW One word to the right CTRL+UP ARROW One paragraph up CTRL+DOWN ARROW One paragraph down SHIFT+TAB One cell to the left (in a table) TAB One cell to the right (in a table) UP ARROW Up one line DOWN ARROW Down one line END To the end of a line HOME To the beginning of a line ALT+CTRL+PAGE UP To the top of the window ALT+CTRL+PAGE DOWN To the end of the window PAGE UP Up one screen (scrolling) PAGE DOWN Down one screen (scrolling) CTRL+PAGE DOWN To the top of the next page CTRL+PAGE UP To the top of the previous page CTRL+END To the end of a document CTRL+HOME To the beginning of a document SHIFT+F5 To a previous revision SHIFT+F5 To the location of the insertion point when the document was last closed Create, view, and save documents Press To CTRL+N Create a new document of the same type as the current or most recent document CTRL+O Open a document CTRL+W Close a document ALT+CTRL+S Split the document window ALT+SHIFT+C Remove the document window split CTRL+S Save a document