Discover how SAP Grant Management streamlines funding allocation, compliance, and reporting for nonprofits & research institutions. Learn key features, integration with SAP FM, and implementation best practices.
In SAP, GM stands for Grants Management – a component primarily used in the public sector or nonprofit organizations to manage grants, sponsored programs, and research funding.
📘 SAP Grants Management (GM) – Key Features
✅ 1. Grant Master Data
Create and maintain grant master records (GMGRANT)
Define validity dates, sponsor, fund, and budget period
Assign sponsored programs, classes, fund, and cost objects
✅ 2. Sponsored Programs and Sponsored Classes
Define sponsored programs (GMPROGRAM)
Create sponsored classes (GMCLASS)
Group activities and expenses logically
✅ 3. Budgeting
Create grant budgets (GM_BUDGET_TRANSFER)
Budget distributions to WBS/internal orders
Monitor available budget and consumption
✅ 4. Integration with Funds Management (FM) and Financial Accounting (FI)
Fund assignment during postings
Funds reservation and availability control
Budget checks during FI document posting
✅ 5. Integration with Controlling (CO) and Project System (PS)
Link grants to cost objects like internal orders, WBS elements
Capture costs by activity type or cost center
✅ 6. Billing and Receivables
Generate billing for sponsors (GM_BILLING)
Record incoming payments and track receivables
✅ 7. Compliance and Restrictions
Define allowed cost elements and object classes
Manage indirect cost recovery (overhead)
Maintain rules for cost sharing, unallowed costs
✅ 8. Reporting
Grant budget vs actual reports
Cost sharing and matching fund tracking
Fund usage reports
🧪 Sample Tasks for a Practical Exam
Create a grant master record and assign it to a fund and sponsored program.
Enter a budget for a grant and simulate a posting to test budget control.
Post an expense document linked to a grant, fund, and cost object.
Run a grant report showing budget, actuals, and available balance.