Master SAP PS for end-to-end project management - from WBS creation to profitability analysis. Learn key structures, integration with SAP FICO/MM, and real-world implementation examples.
SAP PS (Project System) is a module designed for planning, executing, and monitoring projects of any size and complexity. It provides detailed tracking of costs, resources, timelines, and tasks, making it essential for research projects, campus development, and grant-funded initiatives in education and research institutions.
Universities, colleges, and research organizations use SAP PS to:
| Feature | Description |
|---|---|
| Project Structuring (WBS, Networks) | Create a Work Breakdown Structure (WBS) to represent tasks and phases. Use Networks to manage time and dependencies. |
| Budgeting & Cost Planning | Allocate budgets and plan expected costs. Control overspending via integration with SAP FM/FICO. |
| Project Execution & Monitoring | Track project milestones, deadlines, and progress through real-time updates. |
| Actual Cost Posting | Capture real expenses like salaries, procurement, and services. |
| Resource Planning | Assign internal or external resources to project activities. |
| Billing & Settlement | Settle costs to grants, departments, or external partners. |
| Integration | Works with modules like SAP MM (materials), HR (personnel), FI (accounting), and FM (funds). |
| Task | Description | T-Code |
|---|---|---|
| Create Project Definition | Define a new research or construction project. | CJ01 |
| Create WBS Elements | Structure the project into phases or components. | CJ02 |
| Plan Project Budget | Allocate funds to project tasks. | CJ30 |
| Display Project Plan | View the hierarchy and tasks in Gantt chart form. | CJ20N |
| Post Actual Costs | Post staff salary, material usage, or service costs. | KB21N |
| Create Network Activities | Plan activities and dependencies. | CN21 |
| Project Progress Analysis | Analyze progress and compare planned vs. actual costs. | CNE1 |
| Settle Project Costs | Transfer expenses to a grant or department. | CJ88 |
The university receives a research grant to build a renewable energy lab. A project is created using CJ01, with WBS elements for design, procurement, construction, and testing using CJ02. Budgets are assigned (CJ30), and purchase orders are linked via SAP MM. Actual costs like staff time and vendor payments are posted (KB21N), and the project is monitored with CJ20N and CNE1. Once complete, costs are settled to the grant (CJ88).