How to Change User Password in SAP GUI – Step-by-Step Guide

Learn how to change your user password in SAP GUI with this easy, step-by-step guide. Includes instructions for both standard password change and using transaction SU01. Perfect for SAP beginners, users, and administrators in education and research.

Table of Contents

1. Change Password in SAP GUI
2. Change Password Using SU01 in SAP GUI

1. 🔧 Change Password in SAP GUI

To change your password in SAP GUI, follow these steps:

🔑 Steps to Change Password in SAP GUI:

1. Open SAP Logon / SAP GUI

   • Launch the SAP Logon application on your computer.

2. Select the SAP System

   • Choose the system you want to log in to (e.g., PRD, DEV) and double-click it.

3. Log In with Current Credentials

   • Enter your User ID and current password.
   • Press Enter or click the green checkmark ✅.

4. Change Password Screen

   • On the login screen, after entering your user ID and old password, click the “New Password” field (if available) or:

   👉 Go to Menu: System > User Profile > User Data

   

   👉 Then select “Password” button (if inside SAP)

   

5. Enter New Password

   • Enter the new password and confirm it.

6. Save Changes

   • Click the Save icon 💾 or press Enter.

🔒 Password Tips:

• SAP passwords are usually case-sensitive.
• Must meet the minimum length and complexity rules set by your system administrator (e.g., mix of letters, numbers, symbols).
• You might be forced to change the password at first login if set by admin.

If you have the required authorizations, you can change a user’s password (including your own) using transaction SU01 in SAP GUI. Here’s how:

2. 🔧 Change Password Using SU01 in SAP GUI

✅ Step-by-Step Guide:

1. Open SAP GUI

   • Log in to your SAP system.

2. Go to Transaction Code:

   SU01
   

3. Enter User ID

   • In the User field, enter the username for which you want to change the password.
   • If changing your own password, enter your user ID or click the own user icon.

4. Click the “Change Password” Button

   • In the toolbar, click the Password icon (🔑 key symbol).
   • Alternatively: Menu bar → User → Change Password.

5. Enter New Password

   • In the popup window:

     • Enter the new password.
     • Re-enter it in the Repeat Password field.

6. Save

   • Click the green checkmark ✅ or press Enter.

7. Confirmation

   • You will see a message like:

     Password for user XXXXX has been changed.

⚠️ Important Notes:

• You need user administration authorization to change others’ passwords using SU01.
• If you do not have authorization, you can only change your own password using the regular login method (not SU01).
• SAP password policies (like complexity, reuse rules, expiration) may apply.

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