How to Upload Biometric Data Using CSV in SAP HCM | Step-by-Step Guide

Learn how to upload biometric data in SAP HCM using a CSV file. Follow this step-by-step guide to prepare, validate, and import employee attendance data efficiently in your SAP system.

Step 1: Prepare the CSV File

1. Collect data from the biometric device.

2. Ensure the CSV contains mandatory fields, typically:

   • Employee ID (Personnel Number / PA ID)
   • Date (YYYY-MM-DD)
   • Time (HH:MM)
   • Device ID (if multiple devices)
   • Event type (Check-in / Check-out)

3. Example CSV format:

   EmployeeID,Date,Time,DeviceID,Event
   1001,2025-11-30,08:30,01,IN
   1002,2025-11-30,08:32,01,IN
   1001,2025-11-30,17:00,01,OUT
   

4. Save the file with .csv extension and ensure no extra spaces or formatting issues.

Step 2: Log in to SAP HCM

1. Open your SAP HCM portal or SAP GUI.
2. Enter your HR/Admin credentials.
3. Navigate to Time Management → Attendance/Work Schedule → Data Upload (menu paths may vary depending on system configuration).

Step 3: Access the Upload Tool

1. Go to the “Upload Biometric/Attendance Data” section.

2. Some systems call it:

   • CATS (Cross-Application Time Sheet) Data Upload
   • PA30/PA61 → Attendance Data Upload
   • Time Management → Data Transfer → Upload

ZHCM_TIME_UPLOAD ZHCM_ATTR

Step 4: Upload the CSV File

1. Click “Import” or “Upload File”.
2. Browse and select your CSV file.

3. Choose mapping options:

   • Map CSV columns to SAP HCM fields (Employee ID → Personnel Number, Date → Date, etc.)
4. Preview the data if your system allows it.

Step 5: Validate the Data

1. SAP will perform validation checks:

   • Correct employee IDs
   • Valid dates/times
   • Duplicate entries

2. Correct any errors reported by SAP before proceeding.

Step 6: Import/Confirm

1. Once validation passes, click “Submit” or “Import”.
2. SAP will process the records and update the Time/Attendance database.

Step 7: Verify

1. Randomly check employee records to ensure the biometric data has been correctly uploaded.
2. Generate attendance or time reports to confirm accuracy.

Tips & Best Practices

• Always backup the CSV file before uploading.
• Ensure employee IDs in CSV match exactly with SAP Personnel Numbers.
• If uploading large datasets, split the file to avoid system timeout.
• Keep a log of upload operations for audit purposes.

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