Learn Python, Microsoft 365 and Google Workspace
Automatically Insert Sample Text into a Document:
=RAND()
=RAND(X,Y) where... X= the number of paragraphs you want Y= the number of sentences each paragraph should have
Types of paragraph alignment:
Left-align, center, right-align, or justify text within a paragraph.
Left Indent: Move in the left side of the paragraph by certain amount from left page margin. First Line Indent: A first line indent inserts space between the first line and the page margin. Hanging Indent: In which the first line of the paragraph is not indented, but subsequent lines are. Right Indent: Move in the right side of the paragraph by certain amount from right page margin.
Adjust the indentation (left or right) for paragraphs.
Adjust the space between lines of text or between paragraphs.
Create bulleted or numbered lists using the Bulleted List and Numbered List commands.
Apply Multiple column
On the Page Layout tab, in the Page Setup group, click Column.
Select one choice from Two, Three, Left, Right, More Options
Single & Double Column Text
Apply background color (shading) to a paragraph or selected text. Set borders around selected text, paragraphs, or tables 1.
Paragraph Settings: Access the Paragraph dialog box to configure additional settings such as outline level, tabs, line breaks, and page breaks
2.1 Indenting Paragraph
2.1.1 Indenting Using Ruler 2.1.2. Indent using Paragraph Dialog Box Click in front of the line that you want to indent. On the Page Layout tab, click the Paragraph Dialog Box Launcher, and then click the Indents and Spacing tab.
In the Special list under Indentation, click First line, and then in the By box, set the amount of space that you want the first line to be indented. 2.1.3. Indent using Paragraph group Click in front of the line that you want to indent. On the Page Layout tab, click the Paragraph group will be use to set left and right indent.
Indent Using Keyboard 2.2. Paragraph Alignment
Align Paragraphs using paragraph group Align Paragraphs Shortcut Keys 2.3. Line Spacing in Paragraphs Line Spacing sets the amount of Space between lines within a paragraph. Single spacing is the default Example: Line spacing 2.3 Changing line spacing using paragraph group Select the paragraph for which you want to change the line spacing. On the Home tab, in the Paragraph group, click Line Spacing.
Line spacing More options Change Line Spacing Using Keyboard
Apply Drop Cap Click in the paragraph that you want to begin with a drop cap. The paragraph must contain text. On the Insert tab, in the Text group, click Drop Cap.
Click Dropped or In margin.
Apply Bullets & Numbering Select list/text to apply Bullets or Numbering. On the Home tab, under Paragraph, click the arrow next to Bullets or Numbering.
Click the bullet or numbering list format that you want in the Bullet Library or the Numbering Library.
Multilevel List
Example: Apply Multilevel Numbering Select list/text to apply Multilevel Numbering. On the Home tab, under Paragraph, click the arrow next to Multilevel Numbering.
Click the multilevel numbering list format that you want in the Multilevel Numbering Library.
Tab Key Features
Tab Alignments Left Sets a left start position of text that will then run to the right as you type. Center Sets the position of the middle of the text. The text centers on this position as you type. Right Sets a right start position of text that will then run to the left as you type. Decimal Aligns numbers around a decimal point. Bar Inserts a vertical bar at the tab position. Not used for positioning text.
Tabulated text and Tab marks Example Tabs dialog box Lab Assignment Prepare
Answer Key (True/False):
Which of the following is NOT a type of paragraph alignment available in Microsoft Word?
a) Left-aligned b) Centered c) Underlined d) Justified
What is the purpose of indentation in paragraphs?
a) To change the font size b) To control the spacing between lines c) To adjust the distance of the paragraph from the margins d) To create bulleted or numbered lists
What is the default alignment for text in a paragraph in Microsoft Word? A) Right alignment B) Center alignment C) Justified alignment D) Left alignment
How can you remove extra space from the left of an entire paragraph in Microsoft Word? A) Increase Indent B) Decrease Indent C) Line spacing D) Paragraph spacing
What does the “RAND(X,Y)” function in Microsoft Word do? A) Inserts random text into the document B) Inserts random numbers into the document C) Inserts random dates into the document D) Inserts random formulas into the document
A) Formatting applied to the entire document
B) Formatting applied to a paragraph, identified by the ¶ symbol
C) Formatting applied only to headers
D) Formatting applied to the footer
Answer: B) Formatting applied to a paragraph, identified by the ¶ symbol
A) =SUM(X,Y)
B) =TEXT(X,Y)
C) =RAND(X,Y)
D) =SAMPLE(X,Y)
Answer: C) =RAND(X,Y)
A) Right alignment
B) Left alignment
C) Center alignment
D) Justified alignment
Answer: B) Left alignment
A) Left alignment
B) Right alignment
C) Center alignment
D) Justified alignment
Answer: D) Justified alignment
A) Moves the entire paragraph to the right
B) Indents the first line of the paragraph from the left margin
C) Indents all lines except the first line of the paragraph
D) Moves the entire paragraph to the left
Answer: B) Indents the first line of the paragraph from the left margin
A) By using the Font group
B) By using the Line Spacing option in the Paragraph group
C) By changing the document margins
D) By resizing the font
Answer: B) By using the Line Spacing option in the Paragraph group
A) Indents the first line of a paragraph
B) Leaves the first line unchanged and indents all subsequent lines
C) Moves the paragraph to the center of the page
D) Adds space to the top of the paragraph
Answer: B) Leaves the first line unchanged and indents all subsequent lines
A) To reduce the font size of a paragraph
B) To align text to the right margin
C) To enlarge the first letter of a paragraph for decorative purposes
D) To add bullets to a list
Answer: C) To enlarge the first letter of a paragraph for decorative purposes
A) Left alignment
B) Center alignment
C) Right alignment
D) Decimal alignment
Answer: D) Decimal alignment
A) Use the Bulleted List option
B) Use the Multilevel Numbering option in the Paragraph group
C) Insert multiple columns
D) Use the Tabs dialog box
Answer: B) Use the Multilevel Numbering option in the Paragraph group
A) Left Indent
B) Hanging Indent
C) Center Indent
D) First Line Indent
Answer: C) Center Indent
A) Home tab → Font group
B) Insert tab → Text group
C) Page Layout tab → Paragraph group
D) Design tab → Themes group
Answer: C) Page Layout tab → Paragraph group
Let me know if you’d like me to refine or expand these questions further!
Here are fill-in-the-blank questions based on the provided content for Microsoft Word: Paragraph Formatting:
Answer: ¶ (paragraph mark)
Answer: Left alignment
Answer: Indentation
Answer: First Line Indent
Answer: Line Spacing
Answer: Drop Cap
Answer: Justified alignment
Answer: Numbered List
Answer: Hanging Indent
Answer: Parallel
Answer: Paragraph
Answer: Decrease Indent
Answer: Page Layout
Answer: Decimal alignment
Answer: Bullets
Let me know if you’d like additional variations or refinements!
Answer Key (Fill in the Blanks):