SAP EAM Maintenance Store Setup and Usage Guide for Universities

Learn how to set up and manage a maintenance store in SAP EAM for universities. Includes step-by-step order processing, material reservation, and inventory integration using MM module.

Table of Contents

1. Maintenance Store in SAP EAM
2. SAP Integration (EAM + MM)
3. Example Flow (Maintenance Store Usage)
4. Example Flow: Maintenance Store Usage in SAP EAM

1. 🛠️ Maintenance Store in SAP EAM

In SAP EAM, a Maintenance Store refers to the storage location or warehouse from which spare parts, tools, and materials are issued for maintenance work (e.g., corrective, preventive, or shutdown maintenance).

🔑 Key Concepts:

2. 🔄 SAP Integration (EAM + MM)

SAP EAM integrates with Materials Management (MM) to handle inventory processes:

3. 🧾 Example Flow (Maintenance Store Usage)

1. Engineer creates Work Order (IW31)
2. Planner adds spare parts to the components tab (materials stored in a specific storage location)
3. System automatically creates a reservation
4. Storekeeper views reservations (MB25) and issues materials (MIGO, movement type 261)
5. Material consumption is posted against the order

4. 🧾 Example Flow: Maintenance Store Usage in SAP EAM

Context: A university’s Engineering Department reports a broken lab projector. The Maintenance Department uses SAP EAM to plan, execute, and track the repair using materials from the university maintenance store.

🧱 Step 1: Create a Maintenance Notification

• T-Code: IW21
• Purpose: Record the issue (e.g., “Projector in Lab 204 is not working.”)
• Notification Type: Breakdown / Corrective

🖊️ Note: Can be created by lab staff, facility coordinator, or helpdesk.

🛠️ Step 2: Create a Maintenance Order

• T-Code: IW31
• Order Type: PM01 (Corrective Maintenance)
• Functional Location: LAB-ENGG-BLOCK/LAB204
• Equipment: LAB-PROJECTOR-204
• Planner Group: Facilities Maintenance
• Work Center: Electricians or IT Services

🧩 Step 3: Add Components (Materials Required)

In the Components tab:

• Material 1: HDMI Cable – 10 meters
• Material 2: Projector Lamp – 1 unit
• Set the Storage Location: MT01 (University Main Maintenance Store)

📌 SAP creates a reservation automatically for these materials.

📦 Step 4: Reservation & Goods Issue

• T-Code for Reservation Display: MB25

• T-Code for Goods Issue: MIGO or MB1A

  • Movement Type: 261 (Goods Issue to Order)
  • Reference: Maintenance Order number
• Storekeeper issues materials from the store (MT01) and hands them to the technician.

🔧 Step 5: Perform the Maintenance Work

• Technician repairs the projector using the parts
• Order status updated (e.g., from “REL” to “TECO” – technically complete)

📊 Step 6: Close and Analyze

• Cost Tracking: Material & labor costs are posted to internal cost centers (e.g., “Maintenance - Science Block”)
• Reports: IW39, IW38 for order status and analysis
• Stock Analysis: MMBE for inventory overview

✅ Benefits for the University

• Transparency in material usage
• Better inventory control for maintenance items
• Historical maintenance data for campus assets
• Integration with budgeting and procurement

✅ Tips for Maintenance Store Setup

• Define separate storage locations for maintenance departments (e.g., MT01, MT02)
• Keep non-stock and consumable materials managed via NLAG material type
• Ensure accurate Material Master data (e.g., base unit, valuation class)
• Link storage location to maintenance plant in config (SPRO > Plant Maintenance and Customer Service > Maintenance and Service Processing > Maintenance and Service Orders > Functions and Settings…)

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